General Office Clerk nights

Dental insurance
~ Training & development
~ Ergo-Flex Technologies is the developer, manufacturer, and distributor of innovative equipment for chiropractic and therapeutic healthcare professionals that provide extraordinary results for patients experiencing chronic pain.
Position Title:

Office Administrator
Executive Support / HR Support / Administration
Reports To:

Chief Operating Officer (provides administrative support to the executive team — CEO, President, CFO, COO, CCO.
Employment Type:

Full-Time, non-exempt
Success requires exceptional organization, the ability to juggle competing priorities from multiple executives, clear communication, and sound discretion with confidential information.
Provide shared administrative support to the executive team CEO, President, CFO, COO, CCO, and balancing and prioritizing requests.
· Arrange travel accommodations, and itineraries, and prepare related expense reports and reimbursements.
· Prepare agendas, compile materials, record and distribute minutes, discuss action items for executives, management,
Draft, format, proofread, and finalize correspondence, memos, reports, and presentations on behalf of the executive team.
· Handle confidential and sensitive information with a high degree of discretion and professionalism.

Office & Administrative Management
· Serve as the primary point of contact for the front office — greet and direct visitors, answer, screen, and route incoming phone
Manage incoming and outgoing mail, shipments, and packages received in the front office.
· Monitor and order office and kitchen supplies using the monthly PAR; maintain copy-machine and equipment supplies,
Ensure the reception area, conference rooms, and common areas are clean, stocked, and presentable throughout the day.
· Maintain organized physical and digital filing systems, including labeling, digital file organization, and periodic cleanup.
· Coordinate facilities and office-service vendors (cleaning, equipment, building services) and maintain related records and contracts.
· Run company errands as needed and handle other general administrative tasks that keep daily operations running smoothly.

Human Resources Administration
· Perform day-to-day HR administrative duties under the direction of the Chief Financial Officer, who oversees the HR function.
· partnership with hiring managers and the executive team.
· Maintain accurate, confidential physical and digital personnel files and employee records in the company HR system.
· Support day-to-day HR processes, including PTO/leave tracking, the out-of-office calendar, and benefits enrollment
coordination, in partnership with payroll (Bookkeeper) and the executive team.
· Maintain and distribute the employee handbook and HR policy documents and track acknowledgments.
· Maintain required labor-law postings and support compliance with company HR policies.
· Support in-house seminars and conferences with administrative and hospitality logistics, in coordination with the
Maintain organized company administrative records and support basic records-retention practices; quality documents to the COO for sign-off.
· Provide backup administrative coverage across departments as needed.

Executive & administrative support · Organization & prioritization · Confidentiality & discretion · Calendar & travel coordination · Written & verbal communication · HR administration · Attention to detail · Adaptability & multitasking · Professionalism & customer service.
Associate’s degree in business administration or a related field, or equivalent administrative experience.
· Two or more years of administrative, executive-support, or office-coordination experience, preferably
Strong written and verbal communication skills, including professional business writing and proofreading.
· Demonstrated ability to handle confidential information with discretion and sound judgment.
· Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, AI).
· Experience with HR administration, onboarding, or personnel recordkeeping.
· Familiarity with HR/payroll or ERP systems (e.g., ADP, Odoo) and CRM tools.
· Office-based role during standard business hours, with occasional flexibility around company events and executive-team needs.
· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.