Maintenance Administrator

Maintenance Administrator
Vaughan, ON 18-Month Contract

Our manufacturing client in Vaughan is seeking a highly organized Maintenance Administrator (Maintenance & Tech Services Coordinator) to support maintenance, engineering, procurement, and capital project activities.

The Perks:

• $65,000
• Benefits
• 18- month contract

Duties:

• ERP/CMMS and maintenance coordination (35%) - administering asset and work-order records, tracking maintenance activity and costs, coordinating service providers, and preparing reports.
• Maintenance and engineering procurement coordination (25%) - preparing RFQs, organizing quotations, creating requisitions and purchase orders, tracking deliveries, expediting critical shortages, supporting vendor onboarding, and resolving invoice/payment issues.
• Capital project and contractor coordination (15%) - supporting approved projects through budget and commitment tracking, scheduling, contractor onboarding, safety documentation, shutdown planning, and project close-out.
• Technical document control and records management (15%) - maintaining drawings, manuals, OEM documentation, quotations, reports, and project records, including revision control and departmental repositories.
• Financial, HSE and department support (10%) - reconciling purchase orders, receipts and invoices; supporting budget and audit reporting; and maintaining assigned training, contractor, HSE and corrective-action records.

You Bring:

• 2-year college certificate required; 3-year diploma preferred
• 1-3 years of related experience (3-5 years preferred)
• Background in Business Administration, Office Administration, Supply Chain, Project Management, Engineering Technology, or a related field
• Experience with ERP/CMMS systems and purchasing processes
• Strong Microsoft 365 skills
• Excellent organizational, communication, and multitasking abilities
• Experience with document control, technical records, and manufacturing environments preferred

This position splits time between the office and plant floor, so candidates must be comfortable working in a manufacturing environment and following PPE and site safety requirements.