Accounting
Accounts Payable & Collections Associate
Delta Fire Equipment, Inc.
Job Description Job Description
Accounts Payable & Collections Associate
Los Angeles Area Full-Time, On-Site
About the Role
We're an established, growing fire and life safety contractor serving Southern California. We're looking for a detail-oriented associate to own two things: paying our vendors accurately and on time, and getting our customers to pay us.
Accounts Payable
- Process vendor invoices, verify against purchase orders and job costs, and route for approval
- Schedule and execute payments (check runs, ACH, credit card), maintaining accurate AP aging
- Reconcile vendor statements and resolve discrepancies, credits, and billing disputes
- Maintain vendor records and W-9s; support 1099 preparation at year-end
- Track subcontractor invoices and confirm compliance documentation (COIs, releases) before payment
Collections
- Monitor AR aging and follow up on past-due accounts by phone and email, professionally and persistently
- Prepare and send statements, payment reminders, and demand letters as needed
- Coordinate preliminary notices and mechanics lien deadlines with management on construction jobs
- Negotiate and document payment plans; escalate stalled accounts for legal or lien action
- Post customer payments and reconcile deposits
What We're Looking For
- 2+ years of AP and/or collections experience (construction, contracting, or field service industry a strong plus)
- Working knowledge of QuickBooks or similar accounting software; comfortable in Excel/Google Sheets
- Familiarity with California construction billing practices (preliminary notices, lien releases, retention) is a plus
- Strong phone presence - collections requires tact, firmness, and follow-through
- Organized, detail-oriented, and able to manage recurring deadlines independently
- Trustworthy with confidential financial information
Reference: 3185819441